Executive Assistant - Warsaw Hub

Job Description

At Clifford Chance, Executive Assistants are seen as trusted advisors, problem-solvers and key enablers of success. As part of our Global Business Support team in Warsaw Hub, you will partner with senior leaders across multiple offices, helping them manage priorities, drive strategic initiatives and navigate an increasingly dynamic business environment.

The Team

You will report to the Team Manager of Practice Support Coordinators & Executive Assistants in Warsaw HUB and collaborate closely with colleagues across our global network. As part of the Global Business Support function, you will contribute to a world-class support organisation that enables our lawyers and business teams to deliver exceptional service to clients around the world.

What You Can Expect in This Role

Stakeholder Support

Manage stakeholder communications, inboxes, calendars, meetings and travel arrangements, ensuring priorities are effectively coordinated and stakeholders are well prepared for key engagements.

Build trusted relationships across the business and provide proactive support that enables efficient decision-making and delivery.

Business Operations & Project Coordination

Support strategic and operational initiatives by coordinating projects, tracking actions and deliverables, monitoring risks, and providing research and analysis to inform decision-making.

Drive follow-up on key actions and ensure timely progress against business priorities.

Financial & Administrative Management

Manage expenses, invoices, purchase orders and budget-related activities while coordinating administrative processes to support the smooth running of business operations.

Maintain accuracy, efficiency and compliance in all financial and administrative activities.

Documentation & Information Management

Prepare high-quality reports, presentations and communications while maintaining accurate records and documentation.

Ensure information is organised, accessible and managed in line with document control and governance requirements.

Continuous Improvement & Professional Standards

Identify and implement process improvements, share best practices and contribute to onboarding, knowledge sharing and team initiatives.

Handle confidential information with discretion and demonstrate professionalism, sound judgement and compliance with firm policies at all times.

Qualifications

Essential

3+ years of experience as an Executive Assistant, Executive Support, Business Support or similar role supporting senior stakeholders.

Excellent organisational, communication and stakeholder management skills, with strong attention to detail.

Fluency in English, together with strong proficiency in Microsoft Office applications.

Desirable

Experience supporting projects, business initiatives or team activities in an international environment.

Familiarity with document management and workflow systems.

Company Description

Who we are

We are a global law firm dedicated to creating advantage for our clients - on every matter, every time.

Our Warsaw Hub exemplifies this commitment. We offer a competitive edge and empower the right people to be at the forefront of technological innovation, such as AI investment, legal automation, bespoke tools, to drive transformation at Clifford Chance and create more added-value, efficient solutions for clients and the wider industry.

Joining our team means you will be part of a high-performing culture, globally recognised for the work we do and the advantage we create for world-leading clients. Youll collaborate with the sharpest minds in the industry, working on some of the most critical legal and commercial business challenges and driving business support processes.