OTC Finance Commercial Assistant, Warsaw HUB

Job Description

The Commercial Assistant is based in our commercial hub in Warsaw and forms part of the Finance team. The role involves supporting and taking ownership of a range of activities across the order-to-cash cycle, with the aim of driving efficiency and reducing lock-up.

You will work primarily with Finance and secretarial colleagues across our European offices, as well as with our offshore team in Delhi. The role may also involve engagement with fee earners, including Partners, where required.

What you will do:

The following activities and tasks will constitute some of, but not all of your role, and you may be expected to perform tasks outside of this description and where required.

Operational Activities and Tasks:

New Matters Opening:

Support the Matter Inception process and ensure matters are compliant with client agreements. This will include monitoring and chasing any missing client and matter billing information such as PO Numbers and Client Matter IDs;

Enter and maintain fee-earner charge out rates, including where appropriate, working with the offshore team in Delhi to do so;

Follow-up pending new matters openings.

Collection:

Follow-up on overdue invoices sending automatic reminders and managing status in the system.

Liaise with local office for escalation and update accordingly.

Billing:

Follow-up billing dispatch to ensure accuracy of collection activities.

Assist in complex bill amendments.

Amend, authorise and print bills.

Qualifications

Fluent English; French is at least upper-intermediate level.

Strong verbal and written communication skills, with confidence engaging with internal and external stakeholders at all levels.

Excellent organisational skills, attention to detail, and a high level of accuracy.

Able to follow defined processes and quickly understand new concepts.

Proactive, flexible, solution-focused, and open to change.

Motivated to learn and committed to delivering high-quality work.

Strong Microsoft Office skills, especially Excel, and confidence using IT systems.

Good understanding of order-to-cash financial processes.

Bachelors degree in Business, Accounting, Finance, Economics, or similar preferred.

Commercial experience would be an advantage.

Company Description

Who we are

We are a global law firm dedicated to creating advantage for our clients - on every matter, every time.

Our Warsaw Hub exemplifies this commitment. We offer a competitive edge and empower the right people to be at the forefront of technological innovation, such as AI investment, legal automation, bespoke tools, to drive transformation at Clifford Chance and create more added-value, efficient solutions for clients and the wider industry.

Joining our team means you will be part of a high-performing culture, globally recognised for the work we do and the advantage we create for world-leading clients. Youll collaborate with the sharpest minds in the industry, working on some of the most critical legal and commercial business challenges and driving business support processes.

We focus on delivering operational excellence with specialist infrastructure and dedicated support such as, Finance, Legal and Executive administration support, , Risk and Compliance, Business Development, Branding, Marketing and Communications.

Additional Information

The Warsaw Hub is designed to help clients move faster, smarter, and with confidence. Joining us means becoming part of a dynamic and interconnected global network. Every day and on each project, you will connect with your colleagues across the world. You will learn, you will grow, and you will take your career in the direction you want.